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How to create (or import) contact lists

Updated: Jun 09, 2015


Note

Note: Make sure to import individual, rather than listserv email addresses to your Eventbrite contact lists. For example, add johndoe@myemail.com, not marketing@myemail.com.

 

Create a new contact list or add to an existing one

1

Go to My Contacts.

After you log in, access the account menu and select My Contacts.

The account menu is at the top of the page, and My Contacts is the third option from the bottom.

2

Optional: Create a new list.

Select Create A New List to add contacts to a brand new list in your Eventbrite account.

The Create A New List button is located at the top of the My Contacts page.

3

Optional: Add more contacts to an existing list.

Any contact lists you already created in Eventbrite are listed on the My Contacts page. Just choose the name of the list you want, then select Add Contacts to add more emails to that list.

Your contact lists are listed on the My Contacts page, and you can choose Add Contacts is located at the top of each list to add more emails.

Tip: Want to send email invitations to all the contacts in a single list? Just hit the mail icon under Actions, then choose the event you want to invite guests to.

 

Import from Gmail or Hotmail

1

Select "Gmail" or "Hotmail."

In the Create a new List window, select Gmail or Hotmail to add email addresses directly from that email account.

Enter the part of your Gmail address before the at symbol and your password. This information isn't stored by Eventbrte.

2

Log into Gmail or Hotmail and choose "Accept."

A new window will appear, and all you have to do is log into Gmail or Hotmail by entering your email and password. Then select Accept.

Tip: If you're already logged into Gmail or Hotmail, just choose Accept to get started.

Note

Note: By choosing Accept, you're allowing Eventbrite to access information from your Gmail or Hotmail account. Don't worry—we don't store any of your login information, we just use it to get your contacts' information.

Take a look at Eventbrite's Privacy Policy and Terms of Service for more information.

3

Choose the contacts you want to add.

Tick the box next to Name to add all the contacts from your address book to an Eventbrite contact list. You can also pick the specific contacts you want to include.

Name is a column on the left-hand side of the Create a new list window, and the checkboxes are next to each email address.

Tip: You can use the search box to find specific contacts to add to your list.

Note

Note: You can import up to 2,000 contacts at a time, and send up to 2,000 email invitations every 24 hours. Each list can have up to 5,000 contacts, but we recommend limiting each list to 2,000 to comply with the number of invitations you can send per day.

4

Select "Add Contacts."

Choose Add Contacts to create a contact list with the email addresses you selected from your Gmail or Hotmail account. You'll be taken back to the My Contacts page where you can manage your contact list at any time.

Add Contacts is a green button at the bottom of the Create a new List window.

Tip: If you're adding contacts to an existing list, the new contacts are added to that list and listed in alphabetical order.

If you're creating a new contact list, your list will be named My Gmail Contact List 1 (for Gmail accounts) or My Hotmail Contact List 1 (for Hotmail accounts). If you want to rename your contact list, just click on the list, then select the edit icon next to the name of your list.

Note

Note: If you import any duplicate contacts, we'll keep one of the contacts in your list and automatically remove the duplicates.

 

Import from a file (CSV, Outlook, and Excel)

1

Select "CSV" (for CSV files) or "XLSX, XLS" (for Outlook and Excel files).

In the Create a new List window, choose CSV to import contacts from a .csv file, or XLSX, XLS to import contacts from an Outlook or Excel file.

CSV is the third option in the Create a new list window, and XLSX, XLS is the second to last option.

2

Choose "Upload CSV Files" or "Upload XLS Or XLSX Files."

Choose Upload CSV Files to upload .csv files, or Upload XLS Or XLSX Files to upload Outlook and Excel files. A new window will appear for you to choose a file from your computer.

The Upload CSV Files / Upload XLS or XLSX Files buttons are located at the bottom of the Create a new List window.

Note

Note: Make sure your file is formatted perfectly before uploading. When you set up the file, emails go in the first column (A), first name in the second column (B), and last name in the third column (C).

There's no need to label your columns, but you can if you want.

3

Choose the contacts you want to add.

Tick the box next to Name to add all the contacts from your file to an Eventbrite contact list. You can also pick the specific contacts you want to include.

Name is a column on the left-hand side of the Create a new list window, and the checkboxes are next to each email address.

Tip: You can use the search box to find specific contacts to add to your list.

Note

Note: You can import up to 2,000 contacts at a time, and send up to 2,000 email invitations every 24 hours. Each list can have up to 5,000 contacts, but we recommend limiting each list to 2,000 to comply with the number of invitations you can send per day.

4

Select "Add Contacts."

Choose Add Contacts to add the contacts you selected into your Eventbrite contact list. You'll be taken back to the My Contacts page where you can manage your contact list at any time.

Add Contacts is a green button at the bottom of the Create a new list window.

Tip: If you're adding contacts to an existing list, the new contacts are added to that list and listed in alphabetical order.

If you're creating a new contact list, your list will be named My CSV Contact List 1 (for Gmail accounts) or MMy XLSX, XLS Contact List 1 (for Outlook and Excel files). If you want to rename your contact list, just click on the list, then select the edit icon next to the name of your list.

Note

Note: If you import any duplicate contacts, we'll keep one of the contacts in your list and automatically remove the duplicates.

 

Add email addresses manually

1

Select "Manual."

In the Create a new List window, choose Manual to enter emails manually.

Manual is the fourth option in the Create a new List window.

2

Enter email addresses manually.

Click or tap in the text field to type in email addresses manually. Enter the contact's email, first name, and last name (separated by commas), and make sure each contact is on a new line.

A text field is in the middle of the Create a new List window, and you can click or tap to enter emails manually, separated by line breaks.

3

Choose "Import Contacts."

Select Import Contacts to upload the contacts you manually entered.

Import Contacts is located at the bottom of the Create a new List window.

4

Choose the contacts you want to add.

Tick the box next to Name to add all the contacts you manually entered to an Eventbrite contact list. You can also pick the specific contacts you want to include.

Name is a column on the left-hand side of the Create a new list window, and the checkboxes are next to each email address.

Tip: You can use the search box to find specific contacts to add to your list.

Note

Note: You can import up to 2,000 contacts at a time, and send up to 2,000 email invitations every 24 hours. Each list can have up to 5,000 contacts, but we recommend limiting each list to 2,000 to comply with the number of invitations you can send per day.

5

Select "Add Contacts."

Choose Add Contacts to add the contacts you selected into your Eventbrite contact list. You'll be taken back to the My Contacts page where you can manage your contact list at any time.

Add Contacts is a green button at the bottom of the Create a new list window.

Tip: If you're adding contacts to an existing list, the new contacts are added to that list and listed in alphabetical order.

If you're creating a new contact list, your list will be named My Manual Contact List 1. If you want to rename your contact list, just click on the list, then select the edit icon next to the name of your list.

Note

Note: If you import any duplicate contacts, we'll keep one of the contacts in your list and automatically remove the duplicates.

 

Create a list from attendees of your past events

1

Select "Past Events."

In the Create a new List window, choose Past Events to add emails from attendees of your past events.

Past Events is the last option in the Create a new List window.

2

Choose the events you want to import emails from.

You can select attendee email addresses from all of your past events by checking the box next to Name, or choose the specific events you want.

Name is a column on the left-hand side of the Create a new list window, and the checkboxes are next to each past event.

3

Choose "Import Contacts."

Select Import Contacts to upload contacts from the past events you selected.

Import Contacts is located at the bottom of the Create a new List window.

4

Choose the contacts you want to add.

Tick the box next to Name to add all the contacts from the past events you chose to an Eventbrite contact list. You can also pick the specific contacts you want to include.

Name is a column on the left-hand side of the Create a new list window, and the checkboxes are next to each email address.

Tip: You can use the search box to find specific contacts to add to your list.

Note

Note: You can import up to 2,000 contacts at a time, and send up to 2,000 email invitations every 24 hours. Each list can have up to 5,000 contacts, but we recommend limiting each list to 2,000 to comply with the number of invitations you can send per day.

5

Select "Add Contacts."

Choose Add Contacts to add the attendees you selected into your Eventbrite contact list. You'll be taken back to the My Contacts page where you can manage your contact list at any time.

Add Contacts is a green button at the bottom of the Create a new list window.

Tip: If you're adding contacts to an existing list, the new contacts are added to that list and listed in alphabetical order.

If you're creating a new contact list, your list will be named My Past events Contact List 1. If you want to rename your contact list, just click on the list, then select the edit icon next to the name of your list.

Note

Note: If you import any duplicate contacts, we'll keep one of the contacts in your list and automatically remove the duplicates.

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