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How to manage (and resend) event invitations

Updated: Jul 15, 2014


  • You can manage and even resend event invitations by returning to your event's Invite & Promote section (part of Manage). Just go to "Email Invitations" and copy an invitation to resend it only to guests who haven't responded.
Note

Note: The Manage Email Invitations page will not appear under Email Invitations until you schedule or send out email invitations. In Manage Email Invitations, you'll see a status for each of your recipients.

 

How to see the status of invitations

1

Go to your Manage page.

After logging in and creating an event, click or tap on your event from the My Events page. Then select Manage to go to your Manage page.

Manage is under the Quick Links header on the My Events page.

2

Go to Email Invitations (under Invite & Promote).

You'll be taken to the Manage Email Invitations page.

Manage Attendees is near the bottom of the left-hand menu and Orders is the first sub-option.

3

Select "View Status."

You will see one of a number of statuses next to each of the email addresses you've sent an invitation to (under Status). If you've enabled RSVP tracking, you will see RSVP statuses under Attending?.

View Status is on the right side of the page and the Status column is in the middle, in between Name and Attending?.

Note

Note: It's important to keep your contact lists updated. If any of your contacts' email addresses have a status of Bounced, Unsubscribed, Complaint, or Undelivered/Blocked, please be sure to delete those contacts from all of your contact lists before sending out any more invitations to your events.

 

How to copy an invitation

1

Select "Copy."

Find the invitation you'd like to resend and select the Copy link.

Copy is to the right of the invitation you'd like to resend, in between the 'View Status / Resend' and 'Delete' links.

Tip: You'll be able to edit your invitation before sending it to more invitees.

2

Select "Add Guests."

The Add Guests button is located in the Who should come? box.

The Add Guests button is located in the Who should come? box, directly beneath your invite preview.

3

Choose who you'd like to send invitations to.

You can import contacts from existing contact lists, upload emails from Excel or other files, manually add in guests, or import emails from Gmail.

The Add Your Guests window will pop up after clicking the Add Guests button.

4

Send your invitation "Immediately!" or "Save and Schedule" to send later.

You have four options of when to send an invitation:

1. Send immediately

2. Send on a specific date/time

3. Send on a date/time in relation to the event start date

4. Save the email invitation as a draft and send it later

Pro Tip: Before sending to your recipients, send yourself a test invitation using Send a test invitation to:. You can either send to the email address that displays or send to an alternate email address.

 

How to resend an invitation to those who didn't respond

1

Select "View all invited guests."

Select View all invited guests to show the statuses for all recipients of all rounds of invitations.

View all invited guests is located in the bottom right corner of the Manage email invitations box.

2

Select "Not Responded" from the Filter invites drop-down menu.

Click or tap the Filter invites drop-down menu and select Not Responded (or another subset of recipients, if you'd like).

Filter invites is in the upper left, right above the Showing drop-down menu.

3

Choose "Edit and Resend Invites."

At this point, you'll have the opportunity to edit the invitation and recipient list before sending it out.

Edit and Resend Invites is in the upper right, right above the field labeled View as:.

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