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Do I need to submit taxpayer information? (U.S. citizens)

Updated: Nov 26, 2014


  • When using Eventbrite Payment Processing in the U.S., tax laws require you to submit taxpayer information if you process more than 200 orders in a calendar year and make more than $20,000 in gross sales across all your events. You only have to enter this information once, and if you end up meeting both requirements, Eventbrite will mail you a Form 1099-K to file with your taxes. To fill out your Form W-9, go to the Account page, head over to Payouts, and select "Taxpayer Information."
 

Pro Tip: If you're a non-U.S. citizen, you'll want to submit a Form W-8BEN instead to prove that you're exempt from IRS reporting requirements.

Note

Note: If we don't receive a completed Form W-9 before you exceed 200 orders, Eventbrite will withhold all future payouts for your events until we receive this form.

To avoid delays in your payout, please submit your taxpayer information before January 1, 2015. It only takes a few steps, and then you won't have to think about it again.

 

Why do I have to submit a W-9?

Each calendar year, Eventbrite is required by the IRS to file a Form 1099-K for U.S. customers using Eventbrite Payment Processing (not PayPal or any other payment processors) if they:

- Process more than 200 transactions, and

- Receive more than $20,000 in gross sales

Form 1099-K is a U.S. tax form that a payment settlement entity (in this case, Eventbrite) is required to file for payments made in settlement of reportable payment transactions (this means your gross ticket sales) for each calendar year. Your gross ticket sales include your profit plus Eventbrite fees.

To determine if we need to file a Form 1099-K for you, we need Taxpayer Information from you in a Form W-9. We recommend completing this form early. We’ll also notify you when various order thresholds are reached to collect this information:

- 100 orders: We'll send an email to the primary account holder's email address requesting taxpayer information.

- 125 orders: We'll display a banner requesting taxpayer information on the My Events page when logged in to the primary account.

- 201 orders: We'll send a second email to the primary account holder's email address requesting taxpayer information. We'll also display a banner on various pages when logged in to the primary account.

 

Tip: Transactions processed for any of the events in your Eventbrite account will count toward the 200 order threshold. This includes refunded orders as well.

 

What information do you need?

Eventbrite must collect the following information on your Form W-9:

1. Full Name: Enter the name on your income tax return and include a business name, if applicable.

2. Address: Enter a physical address.

3. Taxpayer Identification Number (TIN): Enter an Employer Identification Number for a business, or a Social Security Number (SSN) for individuals.

4. Your electronic signature: Type in your full name, which will be your electronic signature.

Eventbrite will send you a Form 1099-K for all gross sales from your Eventbrite account. We can only collect taxpayer information from one party, so if you're collecting funds for a third party or multiple organizers, please contact your tax advisor on how to report that to the IRS.

Tip: You can enter your taxpayer information online through a secure digital form on your Account page.

Note

Note: You can also download our current Form W-9 to mail in your taxpayer information.

 

How to submit taxpayer information

You can submit your taxpayer information on the Account page after logging in. Just go to Payouts, select Taxpayer Information, and then choose Fill out your Taxpayer Information to get started.

Once you've completed the form, you'll receive an email confirmation from Eventbrite. If you receive more than $20,000 in payouts in the same calendar year, the email will contain information about when you can expect to receive your Form 1099-K.

Feel free to reach out to our Support team if you have any questions about the Form W-9 process as it relates to your Eventbrite account. However, you'll want to consult a tax professional on what information to report to the IRS.

 

Tip: If you've provided a Form W-9 in the past and meet the threshold again this year, we won't ask you to fill out another one. If this information has changed, you can update it by selecting Update Information.

Note

Note: Eventbrite can resend your Form 1099-K to the primary account holder's email address (not subusers') if we've already mailed a 1099-K to the address provided when your submitted their taxpayer information.

If your 1099-K is returned because an incorrect mailing address was entered for the primary account holder's taxpayer information, we'll request you update this in your account and then can resend via email or snail mail.

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